THE
INTERNATIONAL ASSOCIATION OF EAST-WEST CENTER ALUMNI
CHAPTER OF MALAYSIA
MINUTES OF ANNUAL
GENERAL MEETING 2018
Date: 25 March
2018 (Sunday)
Time: 12 noon
Venue: Universiti Malaya Academic Staff Clubhouse
Members present:
Saleh Ghazali (DSG), Gan
Siowck Lee (GSL), Uzir Malik (UM), Simrit Kaur (SK), Mohd Salleh Haron, Szarina
Abdullah, Khairiah Ahmad, Abdul Maulud, Mohd Khanif Yusop, Syed Farooq, Steven
Chen Lee, Junichi Watanabe (12)
By proxy:
Tan Soon Guan, Lily Chong,
Mary Huang, Wong Chi Nang, Abdullah Che Tengah (5)
MINUTES OF THE MEETING
Thanks to Szarina, members
present were able to watch a documentary titled “Save Malaysia” directed by her
son Sheridan Shakir. Steven expressed his intention of producing a documentary
film and requested for information from Szarina about the producer Freedom Film
Network (FFN). Szarina referred those interested in this or related matter to
the website of FFN.
After the movie at about
12.45 pm, lunch was served. The AGM commenced at about 1.30 pm
1. Minutes of the Last AGM (2017)
The minutes were accepted
with no amendment.
Proposer: Khanif, Seconder: Steven Chen
Lee
2. Matters Arising
Steven Chen informed the
meeting that some funding is available for NGO’s which the association may want
to apply for the year 2018. He will find out further details and inform the
exco accordingly.
GSL suggested that perhaps
Steven could produce a documentary which relates to the objectives and goals of
EWC. This way, the association could use it as a project to apply for the NGO
funding that he mentioned earlier. Steven agreed to look into this and will submit
a proposal to the exco for further action if and when necessary.
DSG, Khanif and others opined
that members of the association have various expertise which should and could
be utilized by both the private and public sectors in Malaysia. They will look
into how such expertise can be publicized and promoted to benefit the younger
generation of Malaysians.
3. Annual Report 2016 (March
2016 – March 2017)
The annual report was
accepted by the meeting with no amendments.
Proposer: Khairiah Ahmad, seconder:
Uzir Malik
4. Treasurer’s Report 2016
SK and Szarina requested the
treasurer UM for details of expenses which are not stated explicitly in the
financial statements. UM explained that the issued cheques listed in the
financial statements are actually the expenses for which he can provide further
details. As such, GSL proposed that the report be accepted in principle,
pending later submission of such details to her, as she needs them for the submission
of annual report to the ROS within 30 days after the AGM. The meeting accepted her
proposal.
DSG and GSL signed the
Maybank form for request of monthly e-statements. UM will follow up with the
bank.
5. Election of new committee
for 2018-2021
DSG announced that he is
stepping down as President this year due to work and other commitments. The
meeting failed to change his mind, agreed to accept his decision, and thanked
him for his many years of dedicated leadership in the association. GSL
requested that he stays on as a committee member to continue to support and
help the exco, which he agreed after some persuasions.
GSL and Salleh Haron proposed
that Khanif takes over the helm, which he graciously accepted. With this, the meeting
agreed to close nomination for the post of president. DSG went on to propose
that the rest of the exco members stay on for another term. This was
unanimously agreed by all present. GSL then went on to announce the return of
Jayanthi to Malaysia, and propose that she be elected to fill a vacancy in the exco.
The meeting agreed and all nominations were closed.
The exco for 2018-2021 comprises
the following:
Jawatan Nama
Pengerusi Dr
Mohd Khanif bin Yusop
Timbalan Pengerusi Tan Sri Dr. Salleh Mohd. Nor
Setiausaha Dr
Gan Siowck Lee
Penolong Setiausaha Cik Simrit Kaur a/p Amar Singh
Bendahari Dr
Uzir bin Abdul Malik
Ahli jawatankuasa Dato' Mohd. Saleh Ghazali
Ahli jawatankuasa Tuan Lee Khim Nik @ Chen
Ahli jawatankuasa Puan Chong Lily Lim
Ahli jawatankuasa Dr Szarina Abdullah
Ahli jawatankuasa Cik Siaw Mei Li
Ahli jawatankuasa Hj. Mohd Salleh Bin Haron
Ahli jawatankuasa Dr Baharuddin Aziz bin Aziz Ibrahim
Ahli jawatankuasa Cik Jayanthi
Internal auditors: Syed Farooq
and Dr Wong Chi Nang
6. Any other business
With the exco reshuffle, the
signatories for the bank account will have to be changed accordingly. The
meeting agreed that the signatories will be Khanif Yusop, Gan Siowck Lee and
Uzir Malik.
GSL will send the minutes of
this AGM to UM for him to effect such changes with the bank.
SK announced that she has
been awarded a full scholarship to participate in the 2018 Jefferson
Fellowships program, scheduled to take place June 18 – July 10, 2018. The meeting
congratulated her for her success in winning this prestigious and coveted
scholarship.
GSL informed the meeting
about the visit of the EWC President Dr. Richard Vuylsteke to KL from Monday,
April 2nd (arrives 11:50 am) to Friday, April 6 (departs 8:55 am). The meeting
agreed to host a dinner for him at the Royal lake Club at 8 pm on the given
date 2nd April 2018.
7. Adjournment of the AGM
There
being no other discussion, the meeting was adjourned at about 3.30 pm.
_____________________________________________________
THE INTERNATIONAL ASSOCIATION OF EAST-WEST CENTER ALUMNI
CHAPTER OF MALAYSIA
MINUTES OF ANNUAL
GENERAL MEETING 2015
Date: 14 June 2015 (Sunday)
Time: 12.30 pm
Venue: Restoran Kampung Ku,
Lake View Club, Subang Jaya
Members present: (13)
Saleh Ghazali, Gan Siowck
Lee, Szarina Abdullah, Syed Farooq, Lily Chong, Saleh Harun, Steven Chen, Uzir
Malik, Wong Chi Nang, Sardar Ali, Saleh Mohd. Nor, Siaw Mei Li,
Baharuddin Aziz
Mayco and Rose (Assoc
members)
By proxy: (14)
Grace Lim, Khairiah Ahmad,
Maulud, Lee Chong Hee, Nezia Azmi, Abdullah Tengah, Anis Nor, Shahul, Dorothy
Teoh, Simrit Kaur, Tan Soon Guan, Mohamad Shakir Ismail,
Poh Kok Kian, Mohd. Khanif
Yusop
MINUTES OF THE MEETING
After the buffet lunch, the
meeting began at 2 pm.
1. Minutes of the Last AGM (2014)
The minutes were accepted
with no amendment. Proposer: Wong Chi Nang, seconder: Syed Farooq
2. Matters Arising
The Honorary Secretary
briefed the meeting about the de-registration and subsequent re-instatement of
the association. The association was de-registered because the committee did
not submit annual reports online as required by ROS since 2013. This non-action
was a result of not receiving all notices from ROS regarding online submission
in 2013. These notices were in fact sent to the old address which was changed
in 2002. ROS accepted the explanation and re-instated the association. Currently the association is still in the
process of submitting all past reports, as various technical glitches were
encountered in using eROS.
The association is now
awaiting approval from ROS regarding the two amendments tabled in the last AGM
in 2014: appointment of an internal auditor; and reduction of quorum for AGM
from 26 to 15 members.
3. Annual Report 2014
The annual report was
accepted by the meeting with no amendments.
4. Treasurer’s Report 2014
In the absence of the treasurer
Poh Kok Kian, the President presented the report on his behalf. The treasurer’s
report was accepted with no query and amendment.
5. Election of new committee
(2015-2018)
The meeting was informed of
Poh Kok Kian’s resignation as treasurer. The meeting recorded heartfelt thanks
for his many years of valuable service and assistance.
The new committee elected is
as follows:
President: Mohd. Saleh
Ghazali
Vice President: Saleh Mohd.
Nor
Secretary: Gan Siowck Lee
Assist. Secretary: Simrit
Kaur
Treasurer: Uzir Malik
Committee members (8): Lily
Chong, Sardar Ali, Szarina
Abdullah, Saleh Harun, Steven Chen, Siaw
Mei Li, Baharuddin Aziz, Mohd. Khanif Yusop
Auditors: Syed Farooq, Wong
Chi Nang
6. Any other business
6.1 With the election of Uzir
to replace Poh Kok Kian as the new treasurer, the signatories for the
association’s bank account will now be
Saleh Ghazali (President), Gan Siowck Lee (Secretary) and Uzir Malik (Treasurer).
Uzir will effect this change
with Maybank at Damansara Utama. The account number of 566664191-005917
includes a current account and two fixed deposits.
6.2 With the resignation of
Poh Kok Kian, the secretary proposed that the association’s official address be
changed from Poh’s former office address to a new one. Saleh Mohd. Nor suggested
using a company secretary’s address. He will make the necessary arrangement.
6.3 The meeting discussed at
length about how to revitalize the association. The following projects were
proposed:
a) The Secretary has collected mobile phone numbers from
all present to start the EWC whatsapp group, with Mei Li as the
co-administrator. The latter will also help in compiling the profiles of all
members, to put up on Facebook or the EWC Blog.
b) Uzir will organize the EWC Alumni Annual Dinner, to be
held on 14 November 2015, at the Royal Lake Club.
c) Bahar, on behalf and in the name of the association, will
set up a link between seismology experts at the University of Hawaii and the
Sabah State Government to help in the study and management of earthquake. The secretary
will send him the association’s letterhead for all official correspondence.
d) The association will continue to stay in touch and work
with the US Embassy in Kuala Lumpur. In this regard, it was suggested that the
committee pays the Ambassador a courtesy call.
e) The bimonthly exco meetings will be revived, to coordinate
efforts in carrying out the various projects proposed. All members are invited
to participate in these meetings
7. Adjournment of the AGM
There
being no other discussion, the meeting was adjourned at about 3.30 pm, followed
by a photo session.
------------------------------------------------------------------------------------------
THE INTERNATIONAL ASSOCIATION OF EAST-WEST CENTER ALUMNI
CHAPTER OF MALAYSIA
ANNUAL GENERAL MEETING 2011
Date: 15 May 2011 (Sunday)
Time: 1 pm
Members present (16):
Saleh Ghazali, Gan Siowck Lee, Poh Kok Kian, Hyacinth Gaudart, Lily Chong, Khairiah Ahmad, Maulud, Chong Kee Chai, Szarina Abdullah, Saliza Abdullah, Steven Chen Lee, Tan Soon Guan, Mohamed Khanif, Clare Chan, Grace SY Lim, Jayanthi
By proxy (7):
Satwant Singh, Mei Li Siaw, Nezia Azmi, Abdullah Tengah, Shahul Mydeen, Simrit Kaur, Syed Farooq
MINUTES OF THE MEETING
1. Minutes of the Last AGM
The minutes of the 2010 AGM were accepted without any amendment.
2. Matters Arising
2.1 Muaz Omar was not present at this AGM. He also had not attended any of the bimonthly meetings since the last AGM. As such, the collaborative projects he wanted to initiate involving the Selangor State Government Youth Movement did not materialize.
2.2 Poh confirmed that eight couples from the Malaysian Chapter attended the 50th EWC Anniversary in Honolulu in July 2010. The event was a huge success, well attended by alumni from all over the world.
2.3 The Malaysian Flying/Flashing Thank You Project proposed by Steven Chen Lee did not take off because the bimonthly meetings to work out the details were not well attended by members.
3. Annual Report 2010
The annual report for the period March 2010 till March 2011 was presented to all present.
The report was accepted without any amendment.
4. Treasurer’s Report 2010
The treasurer’s report for 2010 was presented. It was accepted without any amendment.
5. Any other business
The meeting discussed at length about two possible projects for 2011/2012:
1) Malaysian Flying / Flashing Thank You - A Universal Gesture for Thank You.This project was proposed by Steven Chen at the last AGM. After some deliberations, the meeting agreed to adopt this project again for 2010/2011. Khanif Mohamed will assist Steven Chen Lee in doing some video recording for publicity and implementation.
2) Clare Chan agreed to start a Facebook for the Malaysian Chapter to help to link up with international EWC alumni. Jayanthi and Saliza will assist.
3) Saliza is willing to start a project for developing women entrepreneurs, pending her return to Malaysia in the near future.
6. Adjournment of the AGM
There being no other discussion, the meeting was adjourned at about 3.30 pm.
_______________________ _________________________
President Secretary
(Datuk Mohd. Saleh Ghazali) (Dr. Gan Siowck Lee)
